• Emergency Planning – Jean

• Review of the revised charge for Usability and User Studies Committee – Xin

•  ACRL/ULS Public Service Directors of Large Research Libraries Discussion Group - Pat (attachment)

• November RLG/OCLC Program "When Print Hits the Fan: Collaborative Approaches to Managing Print Collections in the Digital Age" -- http://www.oclc.org/programs/events/2007-11-12.htm -- question regarding implications for Cornell, if any - Pat

Attendees:

Pat Court, Pat Schafer, Jean Poland, Kizer Walker, Eli Brown, Xin Li, Kornelia Tancheva, Scott Wicks

Announcements

·        Next meeting - Don will discuss a PSEC program for new librarians.

·        Next meeting – Carmen Blankinship will present the report of the Billing Task Force

·        Next meeting - Usability and User Studies Committee – Adam Chandler, chair of the U&US Committee will discuss the committee’s charge

·        Following meeting – Digital Reference Committee will present 24/7 report

·        There will be a joint forum hosted by Usability and User Studies Committee and the Research and Assessment Unit in Feb. 08.

·        Following meeting - Alumni Access – invite Jennifer Sawyer and Ellen Marsh

·        Tony Cosgrave has asked staff to complete the Instruction Committee survey

·        Kornelia reminded PSEC of the R&O Forum on Jan. 15th

Emergency Planning

·        Handouts

·        Peggy Matta – Director of Emergency Planning and Recovery

·        There is a CUL Emergency Planning/Response Group

o       Lee Cartmill, Anne Kenney, Oya Rieger, Jean Poland, Scott Wicks, Pat Schafer, Elaine Engst, Susan Markowitz, John Hoffmann, Ellen Marsh, Michelle Eastman

·        There is an effort to prepare for, respond to, and recover from emergencies on a campus level

o       There is the cell notification which has been tested successfully

o       There will soon be sirens on campus with prerecorded messages

·        Protection  Priority Order

o       People

o       Animals, labs, and intellectual Property – There is a question of whether library materials are a part of this

o       Facilities  and other property

·        Levels of emergencies

o       1 – Managed by CU Police

o       2 – Managed by CU Police and Executive Vice President

o       3 – Managed by the President

·        Webpage is being filled out through PeopleSoft  to identify unit involvement (Endowed/Contract Colleges)

o       Each unit has it’s own page in the website and will have to input their information

o       Each unit will only have access to their level and below

·        Training sessions will be announced soon

·        Draft Plan due by the end of March

·        Submission of Library Plan due in April

·        Phase 2 – Preparation Phase - What are the other critical functions the library needs to maintain in an emergency to meet the goal of resuming teaching and research in 30 days?

o       Critical research materials and services

o       Preservation of RMC

o       Can look at other institutions and what they have done in emergency situations

o       Update and buy materials

o       Upstream dependency – Amazon

o       Duration of emergency should be taken into consideration when trying to figure out function

o       Network access

·        Sample webpage form was shown and what info will need to be imputed into it

o       There will be a central page and then unit pages

o       From the webpage form a PDF can be created and printed

Usability and User Studies Committee

·        Goal – Promote user centered culture

·        In the past year, the Committee has been building hardware and software capability for usability testing; their detailed work is posted on its wiki

·        One of the challenges of the committee is that it is volunteer based and it is hard to assign to members projects with deadlines.

·        The Committee needs a testing space.  PSEC suggested the Kirby room – the request was sent to Lee Cartmill for approval

·        Committee charge has been revised (handout)

·        PSEC finds some language in the revised charge unclear.  PSEC believes that usability testing is very important for the library.  The library should take full advantage of the establishment of U&US and the investment the library has made so far to outfit the usability testing capability.  PSEC would like to define clearly the charge of the U&US Committee so to address the needs of both usability testing training for CUL staff and conducting actual usability testing. 

·        PSEC believes that a clearer charge would also allow the members of the Committee to  have a clear sense of direction and plan their level of commitment for the Committee’s projects.

·        PSEC will invite Adam Chandler, the Chair, to the Jan. 23^rd meeting.

RLG/OCLC

·        Cornell sent Jesse Koennecke and John Saylor to represent CUL at the Nov. RLG/OCLC Program, “When Print Hits the Fan: Collaborations Approach to Managing Print Collections in the Digital Age.”

·        PSEC thinks that many staff in CUL would be interested in a report on the conference by Jesse and John and its implications for Cornell.

o       Kizer will pursue Public Service Director of Large Research Libraries Discussion Group

ACRL/ULS

·        Pat showed the agenda for the meeting which Anne Kenney will attend.