1) Oya Rieger presentation/discussion from 1:30 to 2pm: CUL’s Visual Image Collections

2) Needs Assesment for Catherwood’s users proposed by Gordon Law (see email)

            -collecting data in waves (faculty, students, external constituency)

            -LibQUAL

3) Continue the assessment of committees

            -discuss potential members

            -develop cases for rationale for changes

The next PSEC meeting is scheduled for March 23, 2005 in 702 Olin Library

Attendees:  Anne Kenney, Kathy Chiang, Angela Horne, Pat Schafer, Eleanor Brown

1)  Oya Rieger, Susette Newberry, and Martha Walker came in and discussed with the PSEC members “CUL’s Visual Image Collections: Recommendations for User Support”.

·        Susette explained that this group has been so concerned with the production end of the visual image collections that they need more help in determining how the collections are being used

·        But, there cannot be an assessment of needs if people don’t know about the resource and don’t use it (which requires promotion of the resource)

·        There was discussion about how users get their resources:

§         for areas that aren’t yet digitized, they go to Margaret

§         for specific needs without coming to the library, they talk to Margaret

§         Google

§         ARTstor for students, but this depends on if they need a specific image

·        There was discussion also on how to “advertise” these digital collections

§         It was decided that before too much effort is put into promotion, the collections need to be smoothed out and made easier to use

§         Workshops-there are many different types of image resources, but workshops are not well attended

§         Public Services Presentations (integrated framework)-there is a track to promote these ideas

·        Kathy wondered if the metadata could be floated as high as possible, so the users aren’t aware of the image catalog, but that when they search for an idea or item, there will be a good chance that they get something from the catalog

·        The idea was brought up that when an image is searched for in the library gateway, a page comes up that is a gateway to resources (visual) that they may need

ACTION ITEMS:

ü     Don’t want to promote something that is difficult to use, so work on cleaning up the collection, and have Oya come back in a couple months to give an update

ü     Figure out where each division on the handout (“Recommendations for User Support”) stands, and if needed, assign people to each of the divisions

ü     Thursday, March 10, two clients will be downloaded-a client that does not require a password (for the public to use), and a client that does require a password (for classes to use)

ü     Look into having a tie in through Bear Access for downloading this program (because downloading right now is very difficult to do)

2) Discussion on Gordon Law’s Needs Assessment email

·        Within a month, the committees will be appointed, and PSEC would like Gordon to work with this group

·        PSEC does not want a duplication of effort (for example, a survey given to some people twice would mess up statistics) or to upset faculty

·        Gordon Law will have an assessment group by the fall, so he will not have to slide his timeline

·        PSEC would like Deb Schmidle to work with the committee on the needs assessment

ACTION ITEM:

ü     Anne Kenney will email Gordon Law and inform him of these decisions

3) Continuation of the Assessment of Committees

·        What Anne wanted to discuss today

§         charges of the groups

§         rollout of this to colleagues

§         identification of membership

·        Membership was focused on today-PSEC brainstormed examples of the types of people they would like in the positions, and did not assign people themselves.  They cannot force a person to be on a committee.

·        Principles that determine membership:

§         key point people

§         significant interest

§         new blood

§         scale of the operation

§         bringing people along

§         outside public services

§         invited/temporary/special

·        Constituents to be represented

§         Life Sciences (Mann, IRIS)

§         Social Sciences (Mann, IRIS)

§         Professional Schools (Law, JGSM, Hotel, ILR)

§         Special Collections

§         Humanities (Mann, IRIS)

§         Astech (Associated Science and Technology Library)

= 9 with Law being represented (8 without Law)

·        Issues

§         Attendance

§         Commitment

§         Liaison

§         Communicating with constituents

§         Representation

·        Groups (standing groups)

**A public services staff list is needed to fill in the slots, but this is the general idea

**These can all be managed with rotations

**Liaisons are generally 2 year terms

§         PC/PAC

§         Reference and Outreach:

§         Assessment

ü     THINK ABOUT BROWN BAG LUNCH IN APRIL

ü     Public Services Forum

ü     Incorporate rollout

ü     Next meeting we will wind all this up

ü     Ask Linda Bryan for a public services list

Next meeting scheduled for March 23, 2005 in 702 Olin