1)  Discussion of the 400 item circulation limit.

            -Should this be changed?

            -Should PSEC’s Access Committee review this?

2) Discussion on the “Summary of Technical Services Integration Future Search Workshop”

3) Discussion on linking to Google Scholar

4)  Continuation of Strategic Planning Process

            -Committees (draft charges final review)

            -Public Services Forum to solicit input

            -See Public Services List handout (Tiffany will bring copies to the meeting)

Attendees:  Angela Horne, Kathy Chiang, Anne Kenney, Zsuzsa Koltay, Carmen Blakenship, Pat Schafer

1)  Discussion of the 400 Item Circulation Limit

·        Carmen Blakenship handed out a packet of information entitled “Active patrons with books charged out,” which describes the number of charges, and the number of patrons that currently have that many charges

·        The issues presented with increasing the number of charges patrons have include:

§         without a limit, some people will monopolize a large section of books

§         even though people can recall books, some may be hesitant to do this because they don’t want to interrupt research

§         when staff needs to find one or two books in a carrel (with, for example, 700 books), this can be a problem because books do not need to be kept in call number order in the carrels

§         when the chart was analyzed, it was stated that the policy (and all the work going along with changing the policy in Voyager) will be changed essentially for 5 people

§         insurance for loss-for example, if someone has 700 books at their apartment, and it burns down, we do have insurance to cover the cost of the books, but some of the items may be irreplaceable

·        Anne suggested that the 400 book limit is more than adequate to serve 98% of library users, but why shouldn’t we serve 100%

·        It was stated that having the books on hand while working is very invaluable, and it seems arbitrary to have a limit (it was later stated that 400 seems like 999 as an arbitrary high number; so why not set it at infinity)

·        For future discussions such as this, the issue should go to various committees first to get recommendations, then it should come to PSEC

ACTION ITEM:

ü     The motion was entertained that a 999 book limit should be entered into Voyager by the end of the summer (before the fall semester starts)

ü     Pat Schafer motions, no oppositions

ü     the motion was put on Carmen Blakenship to tell the Access Service Steering Committee about the decision

2)  Discussion on the “Summary of Technical Services Integration Future Search Workshop”

·        This was just an FYI, but there are a lot of public service related aspects to this

·        It was mentioned that it would be good to engage Technical Services in a discussion about how to bring these things about

·        It was discussed that PSEC should probe with Technical Services how it will work out viewing the end user as a customer

·        It was mentioned that for a future meeting, PSEC should invite Karen Calhoun (and associates) to identify the places where PSEC could work as a team with Technical Services

ACTION ITEM:

ü     Invite Karen Calhoun (and associates) to a future PSEC meeting to discuss her input about collaboration, the PSEC strategic plan, and organization development

·        Another idea presented was to engage Sarah Thomas in a discussion about public services, her vision for where public services is going, traditional vs. new public services (and traditional public services at the expense of new public services)

·        Discuss Sarah’s thoughts on what we don’t do, and what are the real issues in public services (one is reference statistics)

ACTION ITEM:

ü     Invite Sarah Thomas to a PSEC meeting

ü     Hold a PS Forum and ask Sarah to also come to this

3)      Discussion on linking to Google Scholar

·        The email article was sent from Sarah Thomas, so the question was brought up on if Cornell should be testing link resolvers like the other small number of libraries cited in the article

·        There was strong support from PSEC on doing this:

§         Seems like its worth doing

§         Doesn’t look like we have much to do

§         It’s a good idea-take this to Karen and Tom?

·        There were some questions raised:

§         What’s the purchase amount? Answer: We have a link resolver-we already purchased our version

§         How is Cornell responding to Google Scholar? Answer: Sarah Thomas is writing an article on this

§         How will we present this as a resource tool?  Is this part of the research?  How do we market this?  Partial Answer: Public services would give us feedback on how its used

§         Where in the gateway should this be?

ACTION ITEM:

ü     Get some volunteers from the sciences and humanities to study this

ü     Bring Karen, Tom, or LMT PSEC’s recommendation that we do this

4)      Continuation of Strategic Planning Process

***Did not discuss Committees (draft charges final review)

·        Updated constituents to be represented

§         1 Person from Mann

§         1 Person from IRIS

§         2 People from Professional Schools

§         1 Person from Special Collections

§         1 Person from ASTECH

§         3 Standing PSEC members

§         Anne Kenney

§         TOTAL = 10 People

·        Rotation on committees

§         Rotation is important because is prevents stagnation

§         Rotation brings in new and fresh ideas

§         Don’t require rotation, but encourage this as much as possible

§         Rotation should depend on the units and how they are staffed; same thing for instruction

§         Want people on groups that are able to look outside of their area

§         Mix and match different skill levels among the groups

§         Committee should have a steady head/leader, but others should be rotating

§         Anne thinks there should be some rotation on PSEC also

§         Committee sizes should be a maximum of 7 or 8 people

ACTION ITEM:

ü     Set up an experimental time period to take someone off and put someone on and see how it works

ü     Once it is decided what to do, committees need to be diligent about doing what is decided!

ü     Tiffany should get a list of professional academic public services staff members (for example, librarians) from Human Resources, and send out to PSEC as soon as she gets it

ü     PSEC members should review from the list Tiffany gets who would be good in each group discussed in the previous meeting (Reference and Outreach/Instruction/Assessment/Access)

ü     Tiffany should set up a meeting for Access Services Steering Committee, IRPC Steering Committee, and PSEC to get together and meet as a large group

ü     Organize 2 Brown Bag Lunches after these meetings for interested parties

ü     Start planning a PS forum to discuss more operational issues on where we are going