1) Announcements

2) Reference and Outreach Committee and Instruction Committee-Discussion with Committee Chairs (with guests Tony Cosgrave, Jim Morris-Knower, and Jill Powell)

3) Mann Library renovation (presentation by Kathy Chiang)

4) Communication Department's role in communicating Unit Library closings (Jean Poland)

5) Continuation of direction for PSEC in 07/08 Discussion-Review of joint SMT/PSEC 06/07 notes

Attendees: Eleanor Brown, Kathy Chiang, Pat Court (by speakerphone), Xin Li, Jean Poland, Pat Schafer (chair), Kornelia Tancheva, Kizer Walker, Scott Wicks

Guests: Áslaug Agnarsdóttir, Tony Cosgrave, Jim Morris-Knower, Jill Powell

Note Taker: Tiffany Howe

1) Announcements:

Welcome to Áslaug Agnarsdóttir, Director of Services from the National and University Library of Iceland!

Charles McClure will be coming to Cornell in June to train the Research and Assessment Unit (RAU)

• While he’s here, have a joint meeting with the Usability and User Studies committee
• Try to avoid having his visit conflict with ALA

Action Item: Liaisons reminded to ask PSEC committees to pick two or three items that they are most concerned with for the interim period and have the PSEC liaisons report back to PSEC at the next meeting (May 9)

Action Item: Liaisons asked to remind PSEC committees to update their websites with current information, and to keep them updated with current members, terms, minutes/agendas, and other information

There will be an article in the Cornell Chronicle next week regarding the reserves issue and the library. This is one of the results of the joint effort by the Access Services and the R&O committees to address the confusion faculty have experienced from the ongoing changes in policy and procedures for e-reserves.

Xin Li received PSEC budget requests from Kornelia for the Reference and Outreach Committee only (and from Carmen Blankinship informally for the Access Services Committee). She will not be going to Lee to request more funding for PSEC. There will be another opportunity to request additional funding at the beginning of the new fiscal year (July 2007).

2) Reference and Outreach Committee and Instruction Committee-Discussion with Committee Chairs (with guests Tony Cosgrave, Jim Morris-Knower, and Jill Powell)

In the past, when Reference and Outreach and Instruction were combined, Instruction seemed to be less of a priority

Each Committee is currently working effectively on their own

There are many events occurring for each committee

• May want to consolidate events so that there aren’t as many
• Many events, however, gives people more choice and variety
• The committees should collaborate more so that topics and dates may not be overlapped as much

Websites should be kept up-to-date

• Information sharing is important
• The past 2 Instruction Committee forums have come directly from comments related to the Committee minutes

Instead of merging the Reference and Outreach and Instruction Committees, committee chairs and PSEC should meet at a certain intervals

• Meet one time at the beginning of each semester
• Chairs will then report back to their respective committees
• A regular PSEC time slot will be used for these joint meetings
• They will be used to discuss upcoming events during the semester, and for brainstorming
• PSEC joint meetings of any combination of committees at anytime, e.g. a meeting in the near future of the Instruction and R&O committees to discuss Orientation events

Instruction Committee and Reference and Outreach Committee membership discussion

• Tiffany will send an updated draft of the tentative membership for each committee for the May 9 meeting, including the results of the memo Pat will write to cul-publicservices-l regarding potential volunteers for vacant seats.

The Staff Web page is very outdated. It still has links to IRIS and IRPC. It should be updated to resemble the PSA website

• This topic is going to the PSA Cabinet
• Ideas will then be brought to PSEC
• Action Item: invite Ellen Marsh to come to a future PSEC meeting to discuss web presence.

3) Mann Library Renovation (presentation by Kathy Chiang)

Built in 1952, the building had no air conditioning, the stacks were dark and “scary,” there was asbestos, the study desks were in the stacks or in cavernous reading rooms, and there were no computers

In the 1980s, campaigning began for renovating the library

In the 1990s, much retrofitting of computers was occurring.

Phase 1 of the renovation project began with the building of the addition, completed in 2000.

In 2003, Phase 2 began with demolition, renovation, and new construction in the original Mann Library building.

The renovation project is almost done!

• May 21, 2007—“beneficial occupancy” in the basement and server room.
• June 2007—staff members will move to their new offices.
• June 11, 2007—Temporary Certificate of Occupancy is anticipated.

Mann Library will be on floors B, 1, 2, 3, and half of 4. The Bailey Hortorium will be on the other half of floor 4, and all of floor 5.

There will be a café (run by Juna’s,) off the main library entrance with seating for 100 people between the cafe and lobby.

• It will have extensive hours (anticipated as: Monday-Thursday, 8am-10pm; Friday, 8am-6pm; Saturday, 12pm-6pm; Sunday, 12pm-10pm)
• They will have events and exhibits
• Only beverages will be allowed into the library proper.

The lobby will have 2 conference rooms off of it

• 80 person meeting room with portable distance conferencing capabilities
• 20 person meeting room with hardwired distance conferencing capabilities
• Policies for these rooms are in the works

The Atrium will have the reference desk, circulation desk, public computers, natural lighting (side windows at top of atrium), and comfortable seating

Study Spaces

• Individual study spaces will be along the window walls and atrium
• Group study spaces will be in the corners (6 large spaces and 3 smaller spaces)
• The former mezzanine balcony will now be a graduate study space with lockers

Computing

• Will have over 200 computers in the building

Print Collections

• For the past 7 years, half of the collection has been at the Annex, shelved in call number order
• About 40,000 items are returning to the renovated Mann, including every book that was circulated from the Annex (from the Mann collection)

Bissett Community Center

• On the 2nd floor
• Named after Kenneth Bissett, a CALS student who was killed in the plane crash over Lockerbie
• There will be 2 parts

            -Collaborative Center with technologies which support group work.

            -Student Gallery, which will be a gallery/display place.

The Bailey Hortorium

• Will have 800 new specimen cases
• In the Hortorium space, there will be a library, the collections, 7 labs/faculty offices, and classrooms

The Move

• Will start in late May 2007
• Staff will move in June 2007
• Books will move in July and August 2007
• The library will be fully open by the start of the fall semester, 2007
• The library will stay open as much as possible through the moves, but will close partially or completely if necessary
• The construction vehicles will be out of the Ag Quad by August 1st, 2007, and the Quad will be landscaped
• There is a moving group (consisting of Mann Staff members), with each person managing the moves in a certain area of the library

4) Communication Department’s role in communicating Unit Library closings (Jean Poland)

PSEC supports the draft policy for notifying the public when unit libraries have to close; having a baseline procedure will allow us to improvise as needed

When the notice is posted to the Gateway, it could be posted:

• Under the Announcements section
• Around the peacock picture (only one announcement is allowed at a time though)
• Could there be a rolling banner on the Gateway?

Action Item: Jean Poland will talk to Ellen Marsh and have her send a revised copy of the policies to PSEC. When it comes time for distribution, PSEC will send this to the unit library web contacts.

Jean added that it has been a pleasure to work with Ellen, because she is so willing to help out with PSEC’s duties and topics

5) Continuation of direction for PSEC in 07/08 discussion—review of joint SMT/PSEC 06/07 notes

Action Items: Hold this topic for the next meeting when we hear back on goals from the committees during this interim period; PSEC will review the SMT/PSEC meeting notes.

Next meeting: Wednesday, May 9, 2007; 2:00-3:30pm, 703 Olin Library