1. Each chair to review charge/membership/committees plans for the year 10 min. each

2. Budget plans/cycles - Xin 5 min.

3. General discussion/issues 30 min.

Attendees: Kizer Walker, Xin Li, Eleanor Brown, Kathy Chiang, Scott Wicks, Jean Poland, Kornelia Tancheva, Carmen Blankinship, Mary Ochs, Adam Chandler, Tony Cosgrave, Jim Morris-Knower, Michael Cook, Oliver Habicht

Access Services Committee – Carmen Blankinship

Membership/Charge at http://publicservices.library.cornell.edu/psa/AccessServices/index.cfm

Committee Plans for next year....

Reserves

• Appoint reserve sub groups to review electronic reserves and Blackboard procedures, policies and recommend changes or enhancements. Work with CIT on policies and procedures
• Explore use/purchase of Ares as reserve management tool. Make recommendations to PSEC.

Billing

• Complete work on billing manual and providing access to it on wiki
• complete review of billing practices and make recommendations to PSEC

Distance Delivery Services

• Appoint committee to evaluate existing distance delivery services to identify best practices and opportunities to improve and expand service.

Document Delivery

• Establish periodic meetings of document delivery staff from units to review procedures and discuss issues. Work with Get it! team on issues relating to potential changes in document delivery services, for instance, possible implementation of free document delivery.

Library Public Services

• Review procedures for affiliate library cards and proxy cards and when possible establish online forms.

Gateway Information

• Work with Gateway committee to update current access information.
• Work with Vision team on including access services information.

Voyager Upgrade

• Prepare for May 2008 Voyager upgrade

Instruction Committee – Tony Cosgrave

Membership/Charge at http://publicservices.library.cornell.edu/psa/Instruction/index.cfm

Committee Plan for next year....

• Webinar Series
• Proposal for central set of i-clickers to PSEC
• Needs assessment on instruction
• Instructors/coordinators meeting coming soon
• Instructors partner program for pairing with more experienced librarians
• Guest speaker for “One Shot Instruction” workshop in the spring semester – retreat for instruction librarians and at AA Public

Computing Advisory Committee – Michael Cook, Oliver Habicht

Membership/Charge at http://publicservices.library.cornell.edu/psa/pcac/index.cfm

Committee Plan for next year....

• PCAC Open Forum
• Ensure effective exchanges of information, ideas and feedback between PS, IT and users
• CUL Computing Policy development and maintenance
• Improve energy efficiencies and conservation of materials
• Constant improvement of the library computing environment for users

Reference and Outreach Committee – Jim Morris-Knower

Membership/Charge at http://publicservices.library.cornell.edu/psa/ReferenceAndOutreach/index.cfm

Committee Plan for next year....

• Planning monthly forums – information and announcement sharing
• October forum on Class Librarian project at the University of Chicago
• November forum about web vision implementation
• December forum, tentatively on international outreach
• R+O Subcommittees include: Documentation Committee, BIG, Citation Management, Web Guide Working Group, Digital Reference Services Steering Committee, Reference Blog Working Group

Usability and User Studies Committee – Adam Chandler

Membership/Charge at http://publicservices.library.cornell.edu/psa/AssessmentAndUsability/index.cfm

Some highlights from the past couple years:

• Sponsored 2 day workshop with Dave Lindahl and Brenda Reeb (U-Rochester)
• With David Banush, purchased usability items for collections
• Purchased usability laptop and Morae software
• Worked with Linda Miller and the Research and Assessment Unit to establish CU Human Subjects Office clearance for CUL usability testing
• Created pool of potential participant names for tests
• Created a Web system for signing up participants
• Established budget and procedure for paying participants

Committee Plan for next year:

• Continue to work closely with Linda Miller and the Research and Assessment Group
• Continue to recruit potential participants
• Investigate role on the committee for one of the new Library fellows
• Kathy is leaving the committee
• Establish closer integration between committee and ongoing development workflow in CUL

Budget plans/cycles

Last year was the first year PSEC had a stand-alone budget

PSEC should start using the 5 step management cycle

• Projection of spending (Committee’s responsibility)
• Requesting for PSEC’s budget (Xin’s responsibility)
• Allocation of approved funding among committees (Xin works with Committee liaisons)
• Reconciliation – need all receipts within 30 days of ending of event (Committee’s responsibility)
• Reporting of account status (Xin’s responsibility)

Committees are urged to plan ahead

PSEC committees should coordinate large-ticket items, such as invited speakers, to control spending and reduce overlaps

Committee are encouraged to have at least one event to recognize committee members’ hard work

Xin asked that budget proposal for the rest of the year be given to her in two weeks

Proposals beyond PSEC budget coverage should be brought separately to PSEC with a request/proposal for money

Xin recommended that the Library establish a “funding for innovation” to seed small, innovative pilot projects. PSEC will discuss this idea in a future meeting.

If there are items beyond the public services scope, Jean can bring them to LMT for approval

LMT should talk about streamlining the proposal process to make it easier to request money

Recommendation: this meeting with the committee chairs should be made into an annual meeting