PSEC Committees

  3 recommendations for changes in membership

1.      Kathy Chiang to join the Usability and User Studies Committee

2.      Caitlin Finlay to join the Access Services Committee

3.      Somaly Kim (library fellow) to join Reference and Outreach Committee

- PSEC supports

Announcements

• Jean – Implementation of net ID login to ILLIAD in January. Further information at the January Reference and Outreach Forum.
• Kornelia – Reference is out of Lib Guides and needs more

- Xin asked for an estimate of funding needs.

LMT’s response to the Summary of the Reference Statistics Gathering Process

• Reference statistics issues were brought to LMT.
• LMT would like the Reference and Outreach Committee to review the current process.
• LMT approved that Law will provide data to ARL using its own collection method.
• Concerns/comments from PSEC

- Olin and Uris compared data from sampling method with that of the traditional method and found that the sampling method produced very close results in both cases.

- Mann is satisfied that the method works for them.

- Eli noted that it works for RMC.

- The sampling method was developed in consultation with statistics Prof. Russell Lloyd of the Hotel school. Both validity and confidence level of data derived from the sampling weeks were taken into consideration at the time of the development.

- PSEC is concerned about inconsistent data gathering and reporting within CUL, because the data is important for CUL’s services and operations, not just to report to ARL.

- Xin expressed concerns about exceptions such as these which will require footnotes and thus make the CUL Annual Statistics long and unusable.

Alumni and Friends Update

• Jean reported that she had taken questions from an earlier PSEC meeting to LMT. The alumni and friends page will become the responsibility of the office of Alumni Affairs and Development and discussion was deferred until that takes place.
• Kornelia will meet with Jennifer Sawyer, Director of AAD
• Jennifer will be invited to meet with PSEC

Library Annex

• Handout: Olin JSTOR-Annex Task Force Report
• Handout: Annex Summit Meeting Notes
• Pat outlined some challenges currently facing the Library Annex

- Multiple projects at times in competition for resources. Current projects underway and/or planned:

- LSDI for Microsoft

-JSTOR

- PDC drawings

- Olin Renovation

- Gift Program

- Google

- The Annex is understaffed. Organization reflects an earlier time

- Annex has 5 staff members, 1 is not permanently funded

- Increasing user demand, especially for electronic document delivery

- Complexity of necessary bibliographic knowledge has increased as a result of some collection transfers

- Management challenge has increased in conjunction with the increasing number of projects and increasing circulation and collection size

- Insufficient project space

- Special safety and security issues

• Pat asked PSEC for advice and thoughts. She cautioned that a high level of customer service should remain a priority

- Discussion

- Hours may need to be extended to cover the weekends and possibly nights

- Duplication policy was discussed; the Annex will be full in ~10 years if we accept everything according to Xin

- Policies, priorities, projects, suggestions, long term staffing models, vision and mission will all need to be formed

- There was an Annex Steering Committee prior to 2002 which included Pat Schafer, John Hoffmann, David Corson, Janet McCue, Elaine Engst, Lee Cartmill, and Ross Atkinson

- PSEC suggests having a task force prepare a “white paper”

- Annex white paper recommendation will go to CAT with PSEC’s recommendations including:

- Strong representation from public service and include collection development, facilities, RMC, unit libraries, and preservation

- Involve Cammie in a consulting fashion

- Neutral chair

- Keep the group small

- Research should be done to look into the future

- The policy regarding duplication should be included in the review