At this meeting, the following topics were covered:

• Reference & Outreach Open Forum Planning—Dates, locations, topics, and other logistics were discussed.
• Open Forum on Reference Statistics Sampling at CUL (March 20, 9-10:30am, Olin 106)—Introduction by Anne Kenney, and CUL staff discussion.
• statistics sampling form - a draft was created 

Open Forum Planning
Present: Mihoko Hosoi (Co-chair and minutes), Ida Martinez (Co-chair), Virginia Cole, Beth Katzoff, Jim Morris-Knower, Jill Powell, Pat Schafer (PSEC liaison)

We agreed on the following dates and contents:

March 20 (Monday) 9-10:30am Olin 106

• 9-9:15: The Launch of Web Bridge, Jesse Koennecke
• 9:15-10:15: Reference Statistics Sampling at CUL, Anne Kenney, followed by CUL staff discussion
• Facilitators: Ida & Mihoko
• Note Taker: Beth

April 17 (Monday) 9-10:30am Olin 106

• Topic 1: Reference Statistics Sampling at CUL
• Topic 2: Outreach
• Facilitators: Jean & Ida
• Note Taker: Beth

May 15 (Monday) 9-10:30am Olin 703, or Mann Library

• Details to be decided later.
• Jim will check Mann Library room availability.

Open Forum on Reference Statistics Sampling at CUL

(March 20, 9:00-10:30am, Olin 106)

Anne Kenney, PSEC (Public Services Executive Committee) Chair, will describe the rationale for reference statistics sampling and the direction for CUL.  Following her presentation, PSEC Reference and Outreach Committee will present a draft statistics form and ask for feedback. 

Ida will send an E-mail announcement to CUL on Tuesday morning, and also on Friday; and will attach the draft statistics sheet to the message and/or post it on the committee’s Website.  If attaching the form, the recipients will be asked to contact Ida if the attachment does not open successfully.

Mihoko will send a separate announcement message to Linda Miller and the reference unit contacts who she has been communicating with about the project.   She will ask the reference contacts to encourage other reference staff to participate in this forum.

All committee members will inform the reference staff in each library so that many relevant staff can attend.

Virginia will check with Xin Li about the refreshment for the forum.  If the $65 budget for the forum is approved, she will place an order at Libe Café.

Reference Statistics Sampling Form

Ida prepared a draft reference statistics form, and other members provided some feedback.  We decided to include three columns (less than 15 min., 15-30 min, and over 30 min), take out the shade for the total area, and use both sides if needed.  We will present this draft statistics form at the open forum on March 20 (Monday).

Next meeting will be 4/10/05 (Monday), Olin 106 @10:30-12:00